Operations Coordinator, Fiscal
Location: On site - Sunnybrook Office - 13455 SE 97th Ave, Clackamas, OR 97015
Schedule: 8 hours per day/ 5 days per week/ Year-Round Calendar
Clackamas ESD strives to infuse equity in all our programs and bodies of work by maintaining an inclusive, barrier-free environment in which everyone participates and fully benefits.
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in the job description. We are most interested in finding the best candidate for the job, and that candidate may be the one who comes from a less traditional background. We would encourage you to apply, even if you don't believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact Human Resources at hr@clackesd.org to discuss your application.
Find your "why" with Clackamas ESD
At Clackamas Education Service District, our mission is to lead, serve and innovate for learning. Clackamas ESD provides services in early learning, special education, technology and teacher/staff support to Clackamas County school districts. We ensure students and families in all of our communities — big and small — have access to equitable education services. Learn more.
About the program:
Clackamas ESD offers payroll, accounts payable, purchasing, accounting, grant management and other business services to the districts that need business services support. The goal of business services is to support the mission and operations of Clackamas County schools by providing excellent stewardship of resources and facilitating transparency between schools and the public.
About this position:
The Operations Coordinator works independently performing a wide range of complex administrative and supervisory duties related to District facility and operations, in collaboration with the Chief Financial Officer (CFO). The Operations Coordinator position includes coordinating District and regional operational projects, activities and action plans; monitoring operational standards; providing technical assistance, resources, and ongoing support. Operations Coordinator is required to be on site 5 days a week at our main district office or at other facility sites.
Essential functions:
Embodies the principles and practices that support our core values, vision, and strategic priorities. Follows and supports CESD policies and procedures.
Leads District campus operations (including grounds-maintenance and transportation fleet), making executive decisions as applicable.
Leads and coordinates the District Safety Compliance Team.
Coordinates with administrators on department and program site visits/inspections, ensuring consistent standards between program locations where feasible.
Analyzes and advises on safety issues for purposes of union negotiations and reporting findings to the proper management personnel for remediation where necessary.
Manages the implementation of safety protocols in response to public health emergencies.
Acts in a project coordinator capacity on various operational projects as assigned.
Acts as coordinator and primary contact to related facilities staff, custodial services providers, groundskeepers, and other vendors and service providers as assigned.
Assists the CFO in carrying out regional and state responsibilities on behalf of the Oregon Association of Education Service Districts, Oregon School Business Professionals Association, and other professional and service organizations.
Serves and supports the CESD Facilities Advisory, and oversees coordination of various CESD Safety Committees, including preparation of meeting agendas, minutes and reports or the delegation of these duties.
Acts as liaison to Office of Human Resources on applicable projects and facility management
May serve on the Policy Development Committee, including scheduling and facilitation of meetings, research, creating and editing policy documents, maintaining policy files, and updating the online policy manual through the OSBA policy service.
Monitors and manage use of facility space and room reservations in collaboration with District programs and the Public Service Support Representative
Works independently and/or cooperatively with committees, primarily safety, to coordinate a variety of on-site and off-site meetings, activities, trainings, and projects.
Collaborates with others internally and externally for the purpose of sharing expertise and resources, and resolving issues. Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.
Acts as back-up to the agency security administrator for the ODE Secure Website.
Maintains professional and technical knowledge by participating in professional development activities.
Responds to inquiries for the purpose of resolving problems, providing information and/or referring to appropriate personnel.
Participates in meeting, workshops, trainings, committees, etc., for the purpose of receiving, conveying, and/or gathering information required to perform functions and ensure necessary department/program/agency outcomes are achieved.
Minimum qualifications:
Demonstrated ability to compose, revise, edit, and/or proofread professional documents.
Outstanding knowledge of and ability to use business English, including composition, spelling, grammar, punctuation, and appropriate document formats.
Highly proficient in word processing, database, spreadsheet, and presentation software.
Exceptional time management, planning, and organizational skills.
Exceptional problem-solving and decision-making skills including flexibility and adaptability to changing conditions.
Exceptional oral communication skills to explain policies, procedures, and projects, and to interact with employees, clients, and the public, using discretion, tact, diplomacy, and judgment.
Exceptional ability to coordinate assignments and work independently, prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail.
Exceptional ability to maintain confidentiality of sensitive and confidential information and materials.
Written and oral communication skills sufficient to perform essential functions.
Physical and mental attributes sufficient to perform essential functions
Salary: Range Range 6 of the meet and confer salary schedule: $87,651 - $96,320 depending on experience.
CESD Meet & Confer Salary Schedule 2024-25
Range Step 1 Step 2 Step 3 Step 4
0-1 yrs exp 2-3 yrs exp 4-5 yrs exp 6+ yrs exp
6 $87,651 $90,541 $93,430 $96,320
Benefits:
Full medical, dental, and vision insurance with generous district-paid contribution (most employees pay $0 out of pocket to maintain health insurance coverage)
Retirement through the Oregon Public Retirement System (PERS) includes pension and individual account program
Paid time off, including paid holidays, sick leave, and other personal leave
Opportunities to grow with us with generous professional development expense reimbursements
Clackamas ESD covers the full cost of fingerprinting for new employees, saving you $82.50 - a benefit not offered by most other districts.
Read more about our benefits here
Retirement plan contributions:
Clackamas ESD employees working 600 or more hours in a calendar year are eligible for the Oregon Public Employee Retirement, or PERS. There are two components to PERS, including the pension, which is primarily funded by CESD and The Individual Account Program, or IAP, which is funded by a six-percent deduction from your paycheck. If you are new to PERS, your PERS deduction will begin automatically after a six-month waiting period.
How to apply:
Submit your application at https://www.applitrack.com/clackesd/onlineapp/. Applications for this position must be submitted by 11:59 PM on the listed closing date and must include:
Cover Letter
Resume
Completed application form
Clackamas Education Service District is proud to be an equal opportunity workplace. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce along with the students and families that we serve.
Clackamas ESD policy provides veterans and disabled veterans with preference as required by law.
Clackamas ESD Notice of Nondiscrimination
