Willamina School District is seeking MS/HS Athletic Director/Admin - This position would start July 1st, 2025, and would be on a 220-day contract. Would be responsible for planning, scheduling, coordinating, and supervising all athletic events involving Willamina High School and Willamina Middle School. Duties as assigned for the admin portion of the job. You would report to and be under the supervision of the middle/high school principal. Qualifications for the candidate will be to have a Oregon Teaching license, Administrative license preferred or in process of obtaining, as well as varsity coaching experience. Salary commensurate with current license.
Position Summary:
The Athletic Director/Associate Principal will be responsible for planning, scheduling, coordinating, and supervising all athletics events involving Willamina High School and Willamina Middle School. The Athletic Director reports to the principal and is responsible for the quality, effectiveness, and smooth and efficient operation of all high school athletic programs. The work is guided by the district’s philosophy focused on all students gaining positive experiences through athletics. The Athletic Director is responsible for compliance with the state regulating agency, operational direction of District leadership, policy direction of the School Board, and compliance with state and local regulatory agencies. The AD/AP will provide administrative leadership for curriculum, instruction, staff development, school improvement, and student management. Support the Principal in establishing and implementing the district’s Academic Vision and a focused plan for improving student achievement while narrowing the disparities between the highest and lowest performing students; support professional educators in strengthening their instructional practices; foster a culture of high expectation, providing every student with equitable access to high quality and culturally relevant instruction; build strong partnerships with families and community; create a safe, welcoming environment that reflects and supports the diversity of the student population and communities served.
Major Duties and Responsibilities: Performs the following full range of duties with limited guidance and supervision to include, but not limited to:
1. Scheduling all school athletic events within the restrictions of the school calendar and the length of each sports season and post-season schedule. Coordinating with the coaching staff, employees, and parent groups and with transportation to assure proper scheduling of buses and supervision of trips. Coordinating with District and school and District staff to assure proper scheduling of athletic venues and to avoid conflicts in scheduling. Works closely with the administration to coordinate clubs and other student activities.
2. Applying a clear understanding of state rules pertaining to athletics in the performance of athletic director duties. Having a clear understanding of the District athletic philosophy and an understanding of the structure of the sports calendar. Maintaining and updating standard operating procedures for each school sport.
Essential Job Functions:
● Carry out all policies, procedures, and directives set forth by the Board of Education
● Coordinate and provide leadership for all phases of interscholastic and intramural athletics for the school
● Supervise, and assist in the evaluation of, all coaches under the direction of the administration
● Assumes responsibility for game management at all home interscholastic contests and for the accounting and deposit of gate receipts.
● Be responsible for issuing, collection, repair, and inventory of equipment. Receive and evaluate equipment requests from coaches.
● Check incoming equipment as to its specifications and delivery
● Endeavor to promote positive public relations with all persons, news media, district patrons, staff, and associations - directly or indirectly connected with athletic matters
● Attend all home contests or provide an approved designee and arrange for proper supervision
● Assist the administration in preparing athletic surveys and reports as needed
● See that necessary help (e.g. officials, supervisors, etc.) is arranged for all home contests
● Prepare team information and participation forms
● Provide seating for opponents and spectators
● Inform opponent school (when applicable) as to number of spectators buying tickets, number of rooter buses, and name of official school district representative who will be attending away games
● Inform and rally spectators where they are to be seated at the opponent’s facility, as necessary
● Supervision of parking lots and related gates
● Makes recommendations for the improvement of facilities to the principal
● Resolves conflicts within the ranks of the athletic department
● Seeks ways to support and finance the athletic program
● Makes arrangements for all interscholastic transportation, lodging and meals, as required
● Acts as a tournament manager for all league and tournament playoff activities that are assigned to the school
● Cancels or postpones contracted contests, officials and transportation because of weather or other hazardous conditions
● Coordinates and supervises all radio and television broadcasts, as well as the public address system operation at the various games
● Will attend OSAA and league meetings.
● Maintains a permanent file of medical examinations, insurance forms, records, parent consent forms, insurance payments, emergency treatment forms, etc., for each participating athlete
● Maintains permanent records for each sport, such as wins and losses, outstanding records, letter winners, etc.
● Maintains a file of all athletic suspensions and expulsions from teams
● Determines scholastic eligibility of all candidates for athletic teams on a weekly/grading period/semester basis and for certifying their eligibility on the proper state forms
● Reviews, makes recommendations and forwards coaches' requests to attend coaching clinics
● Works with coaches and the principal to develop the annual athletic budget
● Works with the principal, cheer leading advisors and coaches to schedule athletic assemblies and pep rallies
● Works with school trainer to establish procedures for the management and safe operation of the training room
● Works with other districts, prepares sport schedules of events and responsible for having that information available to coaches and athletes.
● Arranges for necessary medical/paramedic services at home contests
● Coordinate with Administration use and schedules of athletic facilities for all interscholastic athletic contests. Coordinates with maintenance set-up of physical plant
● Plans, organizes and supervises all athletic awards programs with the approval of the principal
● Promotes publicity for all interscholastic sports, including sports brochures, press and radio releases, and contest programs
● Assists with the repair and maintenance activities for varsity athletic fields, track, and gymnasium
● Manages athletic facilities and controls access by all user groups. Hires or makes necessary arrangements to provide ushers, parking, security and other services required by the athletic department.
● Represents the school at league, conference and state meetings
● Develops a reasonable and equitable program for the utilization of the concessions stands
● Schedules physical examinations in accordance with the requirements of the OSAA and the district
● Develops and implements policies for the operation and supervision of the press boxes
● Attends and serves as school liaison at all athletic booster club meetings
● Serves as liaison between the coaches and the athletic booster club
● Coordinates the sales of any athletic supplies
● Maintains an active community-wide sportsmanship program
● Reviews the athletic policy and staff handbook with appropriate groups annually
● Evaluates and seeks ways of improving the interscholastic athletic program
● Maintain all coaching certifications for all coaches and volunteers
● Monitor scheduling and certification of: First Aid, Blood Borne Pathogen, background clearance of volunteers for athletic events.
● Accept other duties or responsibilities as assigned by the principal
● Prompt and regular attendance
● Will maintain district owned mini bus fleet used for athletic event transportation. Will need to be sure busses are inspected, fueled and cleaned. Schedule yearly inspections with a certified mechanic. Will coordinate with contracted transportation services to be sure all coaches are certified to drive minibuses.
Essential Job Requirements - Qualifications:
● Current valid Oregon education license
● Administrative license preferred (or in process).
● Varsity Coaching Experience
Physical Demands: The physical demands described here are representative of those that must be met by an employee encountered while performing the essential functions of this job.
Work Environment: The work environment characteristics described here are representative of those an employee encountered while performing the essential functions of this job.
Terms of employment: Days and hours to be arranged, occasional weeknights and weekends may be required. Salary according to the current schedule.
Evaluation: Following the probationary period, performance of this job will be evaluated annually in accordance with provisions of Board’s policy on evaluation of licensed personnel.
The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and scope of responsibility, but should not be considered an all -inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance workload.
If interested in applying for this position, please submit your resume, letter of interest, three letters of recommendation to Willamina School District Attn: HR- April Johnson, 1100 Oaken Hills Dr. Willamina, OR 97396. You may also submit requested information to april.johnson@willamina.k12.or.us.
