Position Title: Executive Assistant to Assistant Superintendent of Office of Finance and Information Technology
Classification: Executive Support Specialist 2
Salary: $3,624.00 - $5,330.00
PLEASE APPLY HERE: bit.ly/47u6xKi
We are seeking an Executive Assistant to Assistant Superintendent of the Office of Finance and Information Technology (Executive Support Specialist 2) in our Office of Finance and Information Technology at the Oregon Department of Education. This is a permanent management service position.
This is a hybrid role that is required to report to the office when business or operational needs are dependent on onsite activities. Remote work is embraced to the fullest extent possible without interfering with business.
Would you like to learn more about this position or how our application process works? Join our Recruitment team during our ODE Career Chat Sessions. We can assist you with all your application and agency questions!
Join us every Thursday from 11:00am-11:30am.
Click Here to Join ODE Career Chats!
Meeting ID: 229 488 288 526
Passcode: gohDji
About us:
The Oregon Department of Education’s (ODE’s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well–rounded, and equitable education system.
The Office of Finance and Information Technology (OFIT) provides timely and reliable fiscal, administrative, and information technology services. This work is designed to ensure that all agency services adhere to applicable laws and regulations while seeking solutions focused on the needs of Oregon’s children. OFIT contributes to an infrastructure that allows ODE staff to focus on the core mission of leadership, accountability, and school improvement.
OFIT consists of six units for Financial and Budget Services, Business Services, Procurement Services, School Finance, and Facilities, and Information Technology. Collectively, the office covers a full range of business services that are provided to support agency staff and external partners. Through these different Units: mail is processed; bills are paid; contracts are developed and executed; the agency budget is developed; funds are managed and distributed to local schools districts and ESDs; school buildings are monitored to ensure the safety of our children; information technology and project management support is given to both internal and external customers; technology solutions are developed, enhanced, and managed; and agency facilities/space issues are addressed. OFIT acts as reliable customer service partners for the rest of the agency and its external partners to meet business needs and objectives of our mission.
What you will do!
As the Executive Assistant to Assistant Superintendent of Office of Finance and Information Technology your primary responsibilities will include:
Providing direct supervision to the agency’s front desk staff
Providing administrative and executive support to the Assistant Superintendent of the Office of the Finance and Administration
Please click here to view the full position description
What you need to qualify
One year of experience performing administrative duties in support of agency projects or programs.
Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Desired Attributes (what we are looking for):
Candidates who are the most competitive will possess a compelling combination of the following background, skills, and experience:
Ability to anticipate administrative and executive support needs of the Assistant Superintendent including calendar management, executive planning, and travel coordination.
Strong verbal and written communication skills including the ability to gather information and correspond with other agency staff, the Governor's office, legislative staff, other state agency directors or their staff, federal government personnel, and/or the public.
Strong organizational and project management skills and ability to manage multiple priorities; work with multiple deadlines, continual change, and at times heavy workloads; and pivot between competing priorities (including many same-day requests) and situations with ease and grace.
Ability to navigate sensitive topics, timelines and conversations and ability to take confidential meeting minutes including technical and legal information.
Ability to maintain files, reports, instructions, and guidelines that are used by executives and internal staff.
Knowledge of management and operations of reception desk including the ability to screen callers and visitors.
Experience providing direction and supervision to staff.
We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed.
Why us?
At ODE, we pride ourselves on creating an inclusive, collaborative, and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners, and school leaders. Our team members share and educate with passion for equitable practices and sustainable development for leaders across Oregon. We maintain a constant learning and growing mentality to strive for optimum innovation and consistently applied equity practices.
Our amazing benefits include:
Excellent medical, vision and dental benefit package for the employee and qualified family members with very low monthly out-of-pocket cost
Paid days off –
11 paid holidays per year
3 additional paid "Personal Business Days" per year
8 hours of sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses.
Student Loan Forgiveness Program: if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program. If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven.
If you currently work at an Oregon school district or education service district, we may be able to transfer in your sick leave balance!
If you have a desire to make a difference in the lives of Oregonians, apply today!
To apply:
Your cover letter and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.
Upload a resume and cover letter.
Failure to attach a resume and cover letter will result in the disqualification of your application.
In addition to your related work experience and education, we will use the attributes and minimum qualifications listed under the “What we are looking for” section above to determine whom to interview. Please make sure the attributes and minimum qualifications you possess are clearly demonstrated in your resume and cover letter.
Important: Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit additional information after initial application.
External Applicants: Click on the “Apply” button and submit your resume and cover letter. Please make sure to attach all required documents in the section titled Resume/CV. View this video for help.
Internal Applicants: (this includes Current State of Oregon employees): Apply via your employee Workday account. View this job aid for help.
Please contact ode.jobs@ode.oregon.gov if you have any questions on the application process.
