We are seeking an Administrative Assistant (Administrative Specialist 1) to join our office of Research, Assessment, Data, Accountability, and Reporting (RADAR) at the Oregon Department of Education. This is a full time, limited duration position represented by the Service Employee International Union. This position is funded through June 30, 2023 and may be extended through September 30,2024 pending legislative approved budget.
PLEASE USE THIS WEBSITE TO APPLY: https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/...
Please note, we will also consider a job rotation for current, regular status state of Oregon employees in a permanent or limited duration position that is expected to continue through at least June 30, 2023. You do not need to meet the minimum qualifications for this position to be considered for the job rotation option, this experience will be considered developmental. In order to be considered for the job rotation, you must attach approval from your supervisor to your application in the Resume/Cover Letter section.
This position is ideal for those seeking more work/life balance. The successful candidate will have the option to work a hybrid schedule. Travel to Oregon may be required when business or operational needs are dependent on onsite activities. Please visit the state’s Work Reimagined website for more information
About our Agency:
The Oregon Department of Education’s (ODE’s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well–rounded, and equitable education system.
About Our Office:
The Office of Research, Assessment, Data, Accountability, and Reporting (RADAR) includes ODE’s Assessment Team, which is the team this position is part of and supports. The Office of RADAR and the Assessment Team are committed to data justice principles that affect how our agency collects, stores, analyzes, and reports educational data. The Assessment Team is working to rehumanize state assessment practices by incorporating anti-racist approaches into our work and communications. The Assessment Team will provide a supportive onboarding process, expect and allow for a learning curve on many aspects of the position, and will dedicate resources to support your learning in all areas. We support motivated staff to learn and innovate in a culture of care. As part of the Assessment Team and RADAR, you will cultivate your passion and commitment to our shared equity work for Oregon’s students!
What you will do!
This position works closely with the Director of Assessment, Assessment Team members, Office of RADAR staff, and colleagues across the agency to coordinate these activities. In this role, you will have the opportunity to learn about ODE’s equity lens and equity strategic plan and how the organization is committed to infusing those principles into all of our work. There are opportunities to collaborate with staff on important projects that help ensure that student learning is represented in our education systems in ways that allow for appropriate distribution of resources.
The primary purpose of this position is to support the Assessment Team’s implementation of Oregon’s statewide assessment system, which includes formative assessment practices, appropriate use of interim assessments to gauge student learning periodically through the year, and the statewide summative assessments. This position supports the team by managing procurement, training, document translations, travel, communications, meetings, and test security activities.
You will develop and process procurement requests
You will support the Assessment Team in providing secure assessment development and statewide implementation for state assessments
You will Develop assessment-related communications with staff and disseminate them to education and community partners
You will coordinate processes for item development and scoring with external education partners
You will provide technical assistance to staff and colleagues relating to agency travel, timekeeping, and procurement requirements
Please click here to view the full position description.
Why us?
At ODE, we pride ourselves on creating an inclusive, collaborative, and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners, and school leaders. Our team members share and educate with passion for equitable practices and sustainable development for leaders across Oregon. We maintain a constant learning and growing mentality to strive for optimum innovation and consistently applied equity practices.
Our amazing benefits:
At the Oregon Department of Education, we pride ourselves on creating an inclusive, collaborative and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners and school leaders.
Our benefits include:
Excellent medical, vision and dental benefit package for the employee and qualified family members with very low monthly out-of-pocket cost
Paid days off –
11 paid holidays per year
3 additional paid "Personal Business Days" per year
8 hours of sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses.
Student Loan Forgiveness Program: if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program. If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven.
If you have a desire to make a difference in the lives of Oregonians, apply today!
What are we looking for?
Three years of clerical/secretarial experience that included:
Two years at a full performance level performing typing, word processing, or other generation of documents AND
lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the two years at the full performance level.
Desired Attributes
Candidates who are the most competitive will possess a compelling combination of the following background, skills, and experience:
Commitment to equity and inclusion at all times.
Experience collaborating, communicating, sharing, and learning with colleagues in an educational/Team setting.
Experience writing professional emails and forms of communications for a broad range of audiences.
Demonstrated experience in time management, organizing workload, managing calendars and coordinating projects.
Experience following agency requirements, policies, and protocols in processing procurement and travel requests.
Experience using Microsoft Office software products (Word, Excel, PPT, and MSTeams) and online collaboration tools, including, but not limited to webinar platforms, Google resources, and Smartsheets.
We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed.
To apply:
Please attach the following documents in the “Resume / CV” section of the application:
Resume and
Cover Letter stating why you are interested in this position and addressing your qualifications relating to any of the desired attributes mentioned for this position (limit to no more than 2 pages)
After you submit your application, be sure to respond to the public records request (PRR) authorization and gender identity question. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.
If you are a veteran, the task to claim preference will come after the PRR and gender identity tasks. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments. We will ask you for your documents later in the process.
