Start Date: 09/3/2024
Primary Location: District Office
Salary Range $19.17 - $25.73 / Hour
Online applications required
If interested, please visit the job posting for more information or apply at https://sthelens.tedk12.com//hire/Index.aspx
Located in St. Helens, OR
Job Posting #2024-056
Approximate Interview Date: the week of 8/26
Position Title: Federal Programs & Virtual Academy Secretary
Position Summary:
This position provides full spectrum administrative support to the program director and his or her staff including matters of a confidential nature. Handle daily work pressures, requiring constant concentration to a volume of work which must be completed within a limited period of time.
Position Duties & Responsibilities:
Primary:
Provide administrative support to the program director including, but not limited to preparation of presentations, budget, tracking, calendar management, travel and room arrangements and correspondence to staff, parents, students and community members.
Perform general office duties including answering phones, greeting the public, typing, filing, sorting and handling incoming and outgoing mail.
Research, create, input, format, organize and edit relevant data as needed or requested and prepare in a usable format.
Independently answer routine questions and correspondence not requiring the supervisor.
Maintain all curriculum program records in compliance with state and federal guidelines and District policy(ies).
Professionally represent the district as directed, providing accurate information, facilitation and problem resolution.
Complete a high volume of computer data entry work, using District computer programs, to input a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions.
Compile and prepare reports for administration or outside agencies as required.
Order and distribute books and academic materials as necessary, coordinating with publishing companies for samples for subject adoption and ensuring that all billing and shipping issues are resolved with vendors and staff.
Manage special projects as assigned by the director.
Maintain appropriate certifications and training hours as required.
Comply with applicable District, state, local and federal laws, rules and regulations.
Attend work regularly and punctually.
Marginal:
Marginal duties of this position include the following. Employees in this position perform some or all of
the following tasks. Other duties may be assigned.
Serve on building and District committees and councils.
Assist other office staff and coordinate work of other clerical staff.
Supervisary Responsibilities:
Supervision is not a normal responsibility of this position, except that all school employees have some responsibility for supervising students and assisting in maintaining a safe environment.
About Us:
About the Role:
About You: The ideal candidate will have the following skills and experience:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: High school diploma or General Education Diploma (GED) and one year related experience providing administrative support and/or training or equivalent combination of education and experience. Ability to accurately enter and retrieve computerized data.
Interpersonal Skills: Works well with others from diverse backgrounds. Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; remaining open to others’ ideas and contributing to building a positive team spirit.
Language Skills: Ability to communicate fluently verbally and in writing in English.
Ability to respond to common inquiries or complaints from students, parents, staff, regulatory agencies or members of the community. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to prepare general correspondence.
Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Computer Skills: General knowledge of computer usage and ability to use standard school software, internet software, e-mail, spreadsheets and word processing software. Ability to proficiently use the following programs strongly preferred: Infinite Visions, MS Word, Excel and Outlook. Ability to type accurately and proficiently.
Other Skills and Abilities: Ability to appropriately communicate with students, teachers, parents and members of the community. Ability to exercise good judgment and work in an environment with frequent interruptions.
Certificates, Licenses, Registrations: Certificates as determined by the District including a valid Oregon Drivers License.
Just a few facts about some of our benefits:
Time Off: All regular/full time employees are allowed two (2) days of discretionary leave during the school year. The District shall allow each full time employee ten (10) days’ sick leave at full pay during each school year or one (1) day per month employed, whichever is greater. Sick leave not take shall accumulate for an unlimited number of days.
Holidays: Holiday pay shall be granted to regular/full time employees for the following listed categories:
10 & 11 month employees: Labor Day, Veteran’s Day, Thanksgiving, Christmas, New Year’s Day, Martin Luther King Day, President’s Day and Memorial Day
12 month employees: July 4th, Labor Day, Veteran’s Day, Thanksgiving, Christmas, New Year’s Day, Martin Luther King Day, President’s Day and Memorial Day Exception: Custodians will have the day after Thanksgiving in lieu of Veteran’s Day. Juneteenth will be a non-contract, non-paid day for all classified employees.
Health Insurance: The District agrees to pay the medical, dental, vision and life insurance CAP amounts listed below. The employee will be responsible to pay the remaining through a payroll deduction:
2024-2025
Employee Only: $685
Employee Plus Spouse: $1,443
Employee Plus Children: $1,271
Family $2,033
