Description
Temporary School Office Assistant (65 days)
Classification: Classified Support
Job Knowledge & Skills
Proficient in Alma student information system, including the following regular tasks: attendance, enrollment, classes, schedules, and reporting
Proficient in Google, including the following regular tasks: Mail, Calendar, Drive, Docs, Sheets, Forms, and Presentations
Proficient in SchoolMint, including assisting parents and families, adding notes, running reports
Expert steward of student services by building relationships with students and families
Highly developed interpersonal communication skills
Maintains confidentiality
Expert knowledge of RPA health, inclement weather, and safety protocols
Knowledgeable in the Student Handbook
Expert in RPA mission, culture, and values
Job Responsibilities
Primary contact person for staff, students, parents, visitors, substitutes, and community members:
Greets and assists students, staff, and families with all needs
Providing customer service to requests and questions in person, via phone, or email from staff, families, students, visitors, substitutes, and community members
Processes student attendance in student-information-system including phone calls home and producing weekly reports for school Directors
Processes the routing of mail, general email inquiries, and phone calls
Manages all substitutes when they are on-site
Maintains visitor and volunteer records (background checks, hours, ID badges)
Conducts family tours
Disperses community information as outlined in communication protocols
Triage and deescalate families or student behavior
Support daily student meal services and annual benefit application process
Provides enrollment support to families
School Operations:
Daily opening and closing of the school office
Managing, stocking, and cleaning of the staff workspaces
Ensures facility and office technology are presentable and functional (FMX)
Creating coverage plans with substitutes is unavailable
Supporting staff with basic technology questions and issues
Requests, organizes, and maintains accurate student files
Processes external records requests
Securely process student health records, IEPs, and 504 plans with school staff
Fulfills and processes internal and external student information requests
Ordering and managing supplies for work room and classrooms
Manages student fee receivables and petty cash handling, including working with staff to obtain rosters and report on fee collection
Supporting the Building Director:
Special projects, as requested by the school Director
Campus-wide event coordination
Complete daily essential job tasks in the absence of the school Nurse
Organizing school events such as field trips, class meetings, assemblies, music concerts, and testing
Producing professional reports, memoranda, and other materials for communication, presentations, staff communication, parent newsletters, behavioral communication, and other documents
Manages building calendar and makes daily operations plans, meetings, and events
Manages the Director’s calendars by setting meetings, prioritizing time, and triaging student, family, and staff needs
Organizing students and office technology needs, including Chromebooks, Chromebook carts, and repairs
Provide administrative support for creating and managing student schedules in Alma
Provide administrative support in processing grades and report cards
Reviewing systems for accuracy and improvement
Occasionally work on duties outside regular business hours
Attend continuing education in office management and school technology
Reports to: High School Director or Middle School Director
Collaborates with: Custodial Staff, Office Manager, Registrar & Reporting Specialist, IT Specialist
Serves: School Staff, Students, Families, and Visitors
Requirements
Must be detail-oriented
Must be flexible and friendly
Must have excellent office tool skills - Google, Microsoft, Phones, Copiers
Must be able to multitask in a busy school environment with lots of interruptions
Join our AWESOME High School Team! Looking for a temporary office wizard to help get us through the end and beginning of the school year. Full time position works Monday-Friday 7 to 3 May 12, 2025 to June 20, 2025 and August 4, 2025 through September 30, 2025. Get PAID for July, but work June, August, September!
