Job Summary:
Under the direction of the Director of Education, the Business/Office Manager will plan, direct, control, and evaluate the business and support service operations of the school. This position encompasses payroll, purchasing, financial reporting, facilities management, human resources, and risk management, ensuring effective and efficient organizational systems. The role provides collaborative leadership in creating business models to optimize school operations.
Key Responsibilities:
Management and Oversight
• Manage fiscal operations and oversee Business Office, Facilities/Maintenance, Cleaning Services, and Human Resources (HR).
• Lead insurance, payroll, retirement, and benefits management.
• Ensure compliance with financial, safety, and operational policies and practices.
Operations and Systems
• Develop and maintain organizational systems for purchasing, inventory, and records management.
• Support payroll processing through external services or establish internal payroll operations.
• Coordinate maintenance and custodial services, ensuring safety and environmental health compliance.
• Maintain accurate staff and student records, including certifications and safety documents.
• Manage relationships with vendors, external services, and stakeholders such as insurance brokers, law enforcement, and city officials.
HR and Benefits Administration
• Manage hiring processes, onboarding, and staff contracts/agreements.
• Administer benefits enrollment, payroll deductions, retirement plans, and annual open enrollment.
• Track employee time-off accrual and manage PTO policies.
• Ensure compliance with federal and state labor regulations.
• Serve as a liaison for resolving payroll and benefits issues and inquiries.
Safety and Compliance
• Coordinate quarterly safety meetings and compliance with local, state, and federal safety laws.
• Manage liability insurance terms and interfaces with brokers/carriers.
• Oversee emergency preparedness in collaboration with police, fire, and EMT services.
General Support
• Assist the Director of Education with recruitment, curriculum purchasing, and organizational planning.
• Provide reports and financial recommendations to the Board of Directors as needed.
• Manage day-to-day operational tasks, including mail, deliveries, and technology support.
• Other duties as assigned.
Qualifications:
Education:
• Bachelor’s degree in Business, Accounting, Organizational Leadership, Human Resources, Project Management, or a related field is preferred.
Experience:
• Proven record of increasing responsibility in office or management roles.
• Demonstrated experience in problem-solving, system development, and effective leadership.
Knowledge, Skills, and Abilities:
• Strong understanding of accounting practices and financial management.
• Ability to organize and direct others in achieving business goals.
• Proficiency in financial software and record-keeping systems.
• Excellent communication and interpersonal skills.
• Ability to work independently and make decisions in areas with limited established procedures.
Personal Traits:
• Team-oriented and mission-driven with high ethical and professional standards.
• Organized, focused, and adaptable to prioritize multiple responsibilities.
• Practical and solutions-focused approach to operations and challenges.
Employment Requirements:
• Successful completion of a criminal background check and drug screening, per Oregon statutes and policies.
How to Apply:
Submit your resume and a cover letter detailing your qualifications and experience. Applications will be reviewed on a rolling basis.
