Bookkeeper II
7.0 hours/day for 210 days/year (pro-rated)
$21.13 - $29.21 (depending on experience)
Lakeridge High School
JOB SUMMARY
This position is directly responsible for all accounting functions, including the proper paper and electronic documentation regarding student fees and related activities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties of this position include the following tasks. Employees in this position perform some or all of the following tasks. Other duties may be assigned at any time.
Receives, records, and accounts for cash funds received from students for school-related fees and activities, and student body sponsored events. This includes school district required fees, tickets for sports and other events, Associated Student Body activities, yearbooks, etc.
Prepares, issues, receives and reconciles cash boxes for student events.
Prepares monthly and annual accounting statements.
Prepares daily bank deposits and reconciles monthly bank statements.
Prepares purchase orders, maintains logs, reconciles bills, and prepares checks for payment of approved bills.
Keeps complete set of accounts for activities by established classifications.
Reviews student accounts for complete payment of student fees and prepares financial reports for individual events.
Processes required paperwork and grants approval for student athletes to participate in sports programs and maintains school insurance forms.
Maintains accurate and readily accessible voucher files to facilitate review of all district cash receipts by the Director of Business Operations, the Executive Director of Finance, Assessment and Technology, other departments, and outside auditors.
Uses procedures and systems necessary to maintain appropriate paper and electronic accounting records and adequate internal accounting controls.
Types correspondence, memos and reports, including detailed statistical formats, student records, etc.
Demonstrates knowledge and understanding of all district policies and procedures.
Consistent, daily and punctual attendance.
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
Non-essential duties of this position include the following tasks. Employees in this position perform some or all of these tasks. Other duties may be assigned at any time.
Operates and troubleshoots various office equipment including telephones and photocopy machines.
Attends in-service trainings, staff meetings and other meetings as assigned.
Communicates information about district, school and/or departmental policies and procedures to students, staff, parents and patrons.
Reports issues to the principal and the appropriate authorities including safety, sanitary and fire hazards, vandalism, thefts and errant wildlife.
OTHER REQUIREMENTS
Consistently follows all applicable federal and state laws and all district policies, rules and supervisor directions.
Observes ergonomics of sedentary office work including placement of computers and monitors, and sitting alignment.
Observes proper lifting techniques and other strategies to avoid accidents and personal injury while performing job duties.
Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES
All school employees have some responsibility for supervising students and assisting in maintaining a safe environment.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: A high school diploma or GED and one year of bookkeeping or accounting training are required. An Associate Degree or two years of college/university course work is preferred. Specific working knowledge of governmental accounting and accounts receivable procedures is required. Two (2) years of previous related experience as an accounts receivable clerk or bookkeeper in a large company or school district is required.
Interpersonal Skills: Works well with others from diverse backgrounds. Focuses on solving conflict, maintaining confidentiality, listening to others, keeping emotions under control, remaining open to others’ ideas and contributing to building a positive team spirit. Demonstrates the ability to remain calm and professional in an environment with frequent interruptions. Interacts with staff and students appropriately.
Language Skills: Ability to communicate English fluently both verbally and in writing, including proficiency in spelling and grammar. Ability to respond to common inquiries or complaints from students, parents, staff, regulatory agencies, vendors and members of the community. Ability to read and interpret documents including governmental regulations, safety rules and operating and maintenance instructions/ instruction manuals. Ability to prepare routine reports and correspondence with high degrees of accuracy and professionalism.
Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to calculate rates, ratios, percentages and proportions. Ability to read and interpret various charts, bar graphs and similar visual data depictions.
Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in oral, schedule or diagram form. Ability to deal with problems involving more than one variable.
Computer Skills: Ability to effectively use office computers and internet access for email, research, word processing, database manipulation and general Office 365 applications (Excel, MS Word, PowerPoint and Outlook Express).
Other Skills and Abilities: Ability to exercise good judgment and work effectively in a dynamic environment.
Certificates, Licenses, Registrations: Have or able to obtain various certificates, licenses and/or registrations as required by federal, state or local law(s) and/or determined by the district.
PHYSICAL EXPECTATIONS
The physical expectations described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
When performing the duties of this job, the employee is regularly required to talk, see, or hear. The employee is frequently required to walk stand, sit, use fingers and hands for fine manipulation, handle or feel, reach with hands and arms and move around inside and outside of buildings. The employee is occasionally required to, push, pull, bend, stoop, crawl, kneel and crouch. The employee must lift and/or move up to 35lbs. The employee may occasionally climb stairs or ladders. The employee must have, with or without vision correction, close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The work environment is a standard school office. The noise level of the work environment is usually low to moderate, but occasionally high depending upon the location, the student population and current activities. The employee is occasionally exposed to wet or humid conditions and outdoor weather conditions, including seasonal heat and cold. The employee may occasionally be exposed to contagious diseases, bodily fluids and blood-borne pathogens.
NOTE: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.
Equal Opportunity Employer:
The Lake Oswego School District is committed to being an antiracist, Equal Employment Opportunity and Affirmative Action employer. We are committed to ensuring diversity and inclusion in all aspects of recruitment, selection, and employment without regard to race, disability, gender identity/expression, sexual orientation, national origin, ethnicity, religion, veteran or military status, or any other category protected under the law. LOSD is committed to providing reasonable accommodations in our recruitment procedures for individuals experiencing a disability. If you need assistance or accommodation due to a disability, please contact us at 503-534-2000. Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at 1-800-735-2900.
Lake Oswego School District is a Drug-Free/Smoke-Free Workplace
