Curriculum & Instruction Specialist
8.0 hours/day for 261 days/year (pro-rated)
8:00 am - 4:30 pm
$24.38 - $32.90/hour (depending on experience)
Central Office
*** The District will award each newly hired Classified employees a signing bonus totalling $1,300.00 hired and working by October 1, 2022 ***
*** Per Governor Brown's vaccine mandate, LOSD is requiring all newly hired employees to be fully vaccinated by October 18, 2021***
JOB SUMMARY
The position provides support for District-wide curriculum and instruction including attending meetings, keeping required minutes, completing special projects, and providing set-up and support for all online curriculum vendors, including liaising with publisher technical support and district staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties of this position include the following tasks. Employees in this position perform some or all of the following tasks. Other duties may be assigned at any time.
Performs general office duties including answering multi-line phones, greeting the public, typing, proofreading, filing, sorting and handling incoming and outgoing mail.
Prepares a variety of reports for authorized district personnel and the Oregon Department of Education.
Maintains filing, temporary storage and permanent retention of records pursuant to federal and state laws and requirements and district policies and procedures.
Maintains and secures confidential records and inquiries pursuant to federal and state laws and requirements and district policies and procedures.
Independently answers routine questions and correspondence not requiring the supervisor’s attention.
Manages special projects as assigned.
Provides administrative support to Executive Director including recording meeting minutes, preparing reports, presentations and budgets; managing calendars; arranging travel and hotel overnight stays; and corresponding with staff, parents, students and community members.
With guidance, provides interpretations of district policy and/or laws to Executive Directors and other staff.
Assists with payroll and budget functions.
Prepares and monitors state grants, including preparing budgets, applications, and reporting. Maintains files for all federal and state ESEA grants. Assists with audit preparation as needed.
Collects private school enrollment information and submits state reporting related to state grants.
Coordinates student transfers, including inter-district transfers, in-district transfers, and tuition applications. Follows district guidelines as to the granting of releases and approvals of transfer requests and is the district contact (interpreting policies, procedures and guidelines) for all transfer questions from parents, potential district families and school staff.
Manages and oversees automated rostering setup projects for all online curriculum vendors, including liaising with publisher technical support, CNS, and Director of Data. Includes ongoing monitoring of file uploads, troubleshooting errors and issues.
Serves as district contact and point person for online curriculum access setup as well as logon troubleshooting for all online curriculum for all K-12 students and teachers.
Assists in the management, adoption and implementation of K-12 curriculum and resources/materials, facilitates large volume purchases for all district textbook and curriculum adoptions.
Establishes and maintains departmental files, budgets, records, databases, and communications, maintaining confidentiality where needed.
Demonstrates knowledge and understanding of all district policies and procedures.
Consistent, daily and punctual attendance.
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
Non-essential duties of this position include the following tasks. Employees in this position perform some or all of these tasks. Other duties may be assigned at any time.
Operates and troubleshoots various office equipment including telephones and photocopy machines.
Attends in-service trainings, staff meetings and other meetings as assigned.
Communicates information about district, school and/or departmental policies and procedures to students, staff, parents and patrons.
Reports issues to the principal and the appropriate authorities including safety, sanitary and fire hazards, vandalism, thefts and errant wildlife.
Organizes special events.
OTHER REQUIREMENTS
Consistently follows all applicable federal and state laws and all district policies, rules and supervisor directions.
Observes ergonomics of sedentary office work including placement of computers and monitors, and sitting alignment.
Observes proper lifting techniques and other strategies to avoid accidents and personal injury while performing job duties.
Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES
Supervises students in the main office area. Refers students to the principal and contacts parents as necessary. All school employees have some responsibility for supervising students and assisting in maintaining a safe environment.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
A high school diploma or GED is required. An Associate Degree or two years of college/university course work is preferred. Three years of directly-related experience is required and experience in public education is preferred.
Works well with others from diverse backgrounds. Focuses on solving conflict, maintaining confidentiality, listening to others, keeping emotions under control, remaining open to others’ ideas and contributing to building a positive team spirit. Demonstrates the ability to remain calm and professional in an environment with frequent interruptions. Interacts with staff and students appropriately.
Ability to communicate English fluently both verbally and in writing, including proficiency in spelling and grammar. Ability to respond to common inquiries or complaints from students, parents, staff, regulatory agencies, vendors and members of the community. Ability to read and interpret documents including governmental regulations, safety rules and operating and maintenance instructions/ instruction manuals.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to calculate rates, ratios, percentages and proportions. Ability to read and interpret various charts, bar graphs and similar visual data depictions.
Ability to apply common sense understanding to carry out instructions furnished in oral, schedule or diagram form. Ability to deal with problems involving more than one variable.
Ability to effectively use office computers and internet access for email, research, word processing, database manipulation, visual presentations and general web-based applications. Ability to type quickly and accurately.
Ability to exercise good judgment and work effectively in a dynamic environment.
Ability to prepare routine reports and correspondence with high degrees of accuracy and professionalism.
Must have or able to obtain various certificates, licenses and/or registrations as required by federal, state or local law(s) and/or determined by the district.
PHYSICAL EXPECTATIONS
The physical expectations described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
When performing the duties of this job, the employee is regularly required to talk, see, or hear. The employee is frequently required to walk stand, sit, use fingers and hands for fine manipulation, handle or feel, reach with hands and arms and move around inside and outside of buildings. The employee is occasionally required to, push, pull, bend, stoop, crawl, kneel and crouch. The employee must lift and/or move up to 35lbs. The employee may occasionally climb stairs or ladders. The employee must have, with or without vision correction, close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Special Requirements:
The person selected for this position must be able to provide: proof of educational requirements, verify identity and employment authorization, complete a pre-employment record check and be approved by the State Department of Education after having a Fingerprint-Based Criminal History Verification completed. The selected candidate will pay $10-$20 for a set of fingerprints and $66.00 for the verification check.
NOTE: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The work environment is a standard school office setting. The noise level of the work environment is usually low to moderate, but occasionally high depending upon the location, the student population and current activities. The employee is occasionally exposed to wet or humid conditions and outdoor weather conditions, including seasonal heat and cold. The employee may occasionally be exposed to contagious diseases, bodily fluids and blood-borne pathogens.
EQUAL OPPORTUNITY EMPLOYER
The Lake Oswego School District is committed to being an antiracist, Equal Employment Opportunity and Affirmative Action employer. We are committed to ensuring diversity and inclusion in all aspects of recruitment, selection, and employment without regard to race, disability, gender identity/expression, sexual orientation, national origin, ethnicity, religion, veteran or military status, or any other category protected under the law. LOSD is committed to providing reasonable accommodations in our recruitment procedures for individuals experiencing a disability. If you need assistance or accommodation due to a disability, please contact us at 503-534-2000. Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at 1-800-735-2900.
Lake Oswego School District is a Drug-Free/Smoke-Free Workplace
